Be aware of the various record keeping and reporting procedures of the company’s quality standards, Type, copy, distribute and file the project correspondence and meeting minutes, Prepares transmittals for engineering documents and requisitions, Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage, Assist in arranging for social activities when requested by the Manager Environmental Engineering, Knowledge and understanding of the Document Control process at operational level within a similar environment is vital, Knowledge and experience of using Viewpoint for Projects at operational level is ideal, Experience of working on construction projects is a must, with specific Education projects being desirable, Assist DCC in the performance of daily DCC routines, Issue and receive documents in a controlled manner, Receive incoming documentation and drawings in a controlled manner, using DCC database, Scanning documents where appropriate, and support the drive towards a ‘paperless DCC’, Distribute information around the workplace in a regular and controlled manner, Import documentation into Client’s database, Working knowledge of computer based DCC systems Awareness of all relevant corporate and project procedures, Construction and installation document control, Working knowledge of computer based DCC systems, Registration, filing, retrieval and transmission of engineering documentation, Ensure that the document control procedure requirements are complied with, Maintain facilities and databases to ensure efficient operation of the document control function, Recording, retrieving and filing of supplier literature, Registration, filing and distribution of technical manuals and documentation, Printing and copying of engineering documentation, Monitoring the information flow on the in-house collaboration tool (ProjectWise), Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation, General support with project and team administration, e.g. They are expert in handling, caring, restoring, and accessing company documents. Document Controller responsibilities and duties. Areas to focus on when writing a Document controller CV: Show your ability to record, file and handle documents. Ensuring that all design documentation is accurate, up to date and accurately distributed to relevant parties. Along with typing speed of 60 words per minute, Correlating information relating to projects and proposal records, Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout, Establishes and maintains files and computerized indexes for active engineering documents. People who handle this job are called document controllers. Maintain a computer database of all filed documentation. Planned, controlled and directed the document control functions for a mining study. Many companies use electronic document management systems to track digital documents. Received, issued, log, update and keeping of all the project related documentations i.e Drawings, Specifications, Data sheets, Design calculations etc. Documentation officer job responsibilities focus on developing and maintaining efficient record-keeping systems that enable fast and easy access to needed information. ... Other job-related duties as requested Bachelor’s Degree in Architecture or Architectural … Exceptional at providing services in the area of operations documentation management including implementation of automated documents for systems generation with an eye to future updates and modifications. Responsibilities. Document Control Administrator Resume Sample provides information on how to prepare Administration resume. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. Roles and Responsibilities Various tasks performed by a document controller: The basic duty of a document controller is handling management and validation of documents and files. A good knowledge of filing systems and the aim of distribution matrices, Capable of working on daily routine DCC duties with little or no supervision, Ability to complete tasks as directed by supervisor, meeting tight time-scales when required, Ability to develop skills as required and a willingness to learn, Co-ordination of Requests for Information and Technical queries, Work with Training Coordinator to assist with training on Document Management Systems / 4Projects, Maintain / Update the MGJV Business Management System (BMS) folder in 4 Projects, Assist with Archiving of project documentation to required timescales, Understand and implement the Health Safety and Environmental Policies and Targets, Support project delivery teams with high standards of document control and distribution, Understand and implement the Quality Policies and Targets, Comply, as appropriate, with the processes contained within the MGJV BMS and suggest improvements when they become apparent, Support the implementation of a positive quality culture, Support the Quality Manager in maintenance of the documents and templates forming the MGJV BMS, Develop and maintain good relationships with Southern Water and ensure that MGJV deliver customer satisfaction, Be aware of the need to satisfy customer requirements with the aim of enhancing the customers’ perception and satisfaction, Knowledge and understanding of the Document Control process at operational level is vital, Knowledge and experience of using Viewpoint and CEMAR at operational level is essential, Ideally you will have previous experience within the Water industry, You must be IT literate – Office 365 preferable, Ensure that all activities, for which he/she is responsible, are carried out in conformance with laws and regulations, contractual requirements and the Teekay Petrojarl Management System Manual, 8713-G-DP-005. A document controller is responsible for all of the documents and processes in a company. Performs all computer operation/encoding as instructed by my immediate superior. For more information on what it takes to be a Document Controller, check out our complete Document Controller Job Description. Document Controller responsibilities and duties. Explain how you … Performed supervisory responsibility covering the areas of staffing, work appraisals, training and developing personnel, recommending salary adjustments, and participating in the adjudication process if needed. manuals and workflows) Distribute p... Posted on 7 Jun 20 | Easy Apply Being honest and meeting deadlines are key requirements, too. HSSE statistics, Incident reports, etc), Print drawings and documents as necessary, Methodical approach to work with good attention to detail, Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools, Experience with Construction Document Control systems beneficial, Understanding of shop drawings / architectural drawings, To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project, Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office, Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes, Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project, Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary, Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required, Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval, Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure, Coordinating and ordering of stationary and office supplies, Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office, Keep computerized records of all Service Users who are referred to the project, Other duties as assigned by the Project Manager, Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access, Ability to collate information accurately, Understanding and practical application of confidentiality, Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. , and the logs shall be sent to all concerns staff every end of the job description job ad 18+... 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